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How an Office 365 Backup Tool Can Save You Thousands in Data Recovery Costs?

It is important to have a proper backup of your Office 365 data as it consists of all the users' important data. Many users nowadays want to back up their Office 365 mailbox to PST files to keep their data safe. Users need clarification as they are unsure which tool is better to back up Microsoft 365. Here on this page, we will discuss the perfect Office 365 Backup Tool that will be very helpful to Office 365 users.
Reason to Backup Office 365
There are many reasons why users must take Office 365 Backup, as there are lots of users using Microsoft 365 for their personal as well as for business use. Therefore, users must take Office 365 Backup; check out the below-mentioned reason for the same.
  • If any users intentionally/ accidentally delete the data from their mailbox, they can recover it by taking the backup of the data to PST files.
  • Insider threats are also one of the reasons to backup Office 365 mailboxesx; there is a high risk of getting your data lost or destroyed, so it is essential to save your data in PST file format.
  • Moreover, there can be a chance of getting your data corrupted, so Hardware malfunction is also one reason.
  • There is a legal and compliance requirement as there is a lot of solution to the problem, but using the Office 365 Backup Tool to take the backup is the perfect solution.
How to Backup Microsoft 365?
Two ways to back up Office 365 are through the manual process or the professional third-party tool. Users willing to complete the entire backup process but cannot proceed with it can check out this page, as we will be discussing step-by-step processes for a manual and automated method with the third-party Office 365 Backup Tool.
Manual Method to Backup Office 365 Mailbox
The manual method is a bit tricky, and it takes ample time to precede the entire process; it needs a technical hand to start. Check out the below-mentioned steps for the manual method.
  • Firstly visit the Office 365 page and log in with your account.
  • Now open the Admin center and choose the security option.
  • Tap on the Permission tab and choose the eDiscovery manager from the list.
  • Now tap on the Edit button, pick the eDiscovery Administrator, and tap on the save option.
  • Select the content search option and then tap on the new search option.
  • After that, on the new search, enter the name and tap on the Next option.
  • Post that, select the mailbox that you want to convert to a PST file, and tap on the Next button.
  • Now, as per the requirement, select the keyword, apply the condition, and then click on Next.
  • Now once again, check the setting and then tap on submit.
  • After that, from the search list, select your search and hit Action.
  • Now click on the Export result option, choose your Outlook option, and tap the Export option.
  • Now move to the Export tab, select your last export, and tap the download result.
  • Later on, scroll down and copy the export key.
  • After that, open the eDiscovery tool, paste the export key, and search for the location where you want to save the PST file.
  • Lastly, tap the Start option, and the backup process will run.
Professional Tool to Backup Office 365 Mailbox  
Many users are uncomfortable using the manual method as they are unsure whether their data is secured. A professional third-party tool is the best solution for the users, as many need to know the technical process. Those who are uncomfortable with using the manual method can opt for Shoviv Office 365 Backup and Restore Tool for the perfect backup solution.
  • First, download the Shoviv Office 365 backup tool and click on Office 365 connect tab.
  • To connect with Office 365, enter the required details like project name, etc., and tap Ok.
  • After that, visit the backup directory option, tap on the (+) option, and choose the location where you want to save the file.
  • Now select the Backup job option, choose the mailbox type, tap on the (+) option, and create a new backup job.
  • Now filter items by date or folder wise as per your requirement.
  • After that, select the scheduler option if required and choose the run job after creating the job.
  • Later, select the file format to take the file backup and tap on Create job option, and the process will begin.
  • Lastly, tap on the Finish option after the task is completed.
  •  With the help of the Office 365 Backup Tool, users will be able to complete the entire process hassle-free.
Final Words
In the above article, we have discussed everything about the backup process and the reason for backing up the Office 365 mailbox. Users can opt for the manual or automated method to run the process. However, we suggest users to use the professional Office 365 Backup Tool, which is a third-party tool. Its free trial version is also available, which users can use to check out more about its features.